BUSINESS ENGLISH VOCABULARY
Writing Business Letters
If writing a business letter takes
you much longer than in your own language,
here are a few guidelines that you
may find helpful.
- Plan before you write.
- Look up words you need before you start.
- Note the points you want to make, and order
them into logical paragraphs.
- Write as you
would speak in a business conversation.
The tone should be friendly and polite.
- Make sure you
check the gender of the addressee (the
as well as the correct spelling of the
person's name and title.
- Use Ms. for women and Mr.
You can use Mrs. for a woman if you are
100% sure that she is married.
- To avoid any
write the month instead of using
(e.g. January 15th, 2012 or 15 January
- Be concise and clear. The easier it
is to read a letter the better.
Keep sentences and paragraphs short and
- Use straightforward vocabulary to avoid any
- Ask direct questions.
- Rewrite any sentence that does not seem
- If the recipient is not a native
English-speaker, it is preferable to avoid
words or expressions that are too technical or
- Remember this word order principle
Mr. Brown will travel by plane to London on
Monday, June 5th.
A technician will install the equipment in
your office on Tuesday.
- Avoid old-fashioned words
Although they are used in legal documents
and contracts, words like
'herein', 'aforementioned', etc. are rarely
used in letters.
The following style of sentence is
"You will find more
information on our products in the enclosed
See also :
useful phrases for writing
back to Business English